Admin & Supply Chain Intern

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The role  We are currently looking for  Admin and Supply Chain Intern   based in  Luang Prabang Province. Role Purpose     The purpose of the position is to be assisting  for the reception area and all incoming and outgoing communications; to welcome visitors and counterparts, as well as to support the SCI in Lao office in basic administrative matters. The duties of the admin intern  include answering visitor inquiries about SCI Laos, directing visitors to their destinations, answering incoming calls, setting appointments, security check in of visitors and performing a variety of other office tasks. KEY AREAS OF ACCOUNTABILITY:  Ensure they fully understand the provisions of the Child Safeguarding Policy, the Code of Conduct and Local/Country Procedures. Conduct themselves in accordance with the rules of the Child Safeguarding Policy, in their personal and professional lives – which includes reporting suspicions of child abuse. Key responsibilities: Answer the telephone, take and distribute messages as required. Conduct reception duties and receive visitors to the relevant department Take messages for the colleagues concerned if not present in office by taking down name, date and time when phone calls are received, messages if any and clarify whether they will call again or want a return call. Maintain records of all messages, mail and telephone calls received Greet visitors, give basic information about the organization if needed, direct visitors to the correct destination if required. Stamp, register, distribute and/or file all in-coming office mail, faxes, and emails. Prepare mail for dispatch and photocopying. Manage stationary and consumption records. Type and format documents, letters according to the instructions given by Admin and logistics Coordinator General administrative and clerical support, preparing documents and letters for staffs Prepare pay for telephone, electricity, water and MOFA monthly fee Booking air ticket, train ticket and GH for staff and visitors. Support admin coordinator in managing vehicles usage plan for staffs and visitor. Support fleet, Inventory and Data Management Officer: Check asset condition for staffs who need to borrow and inform focal point, Collect driver's over time, scan and submit to finance VTE, Collect Log sheet and Scan into shared drive, Issue materials for partner and Program staffs. Responsible for filling house keeper and drivers' ER on daily basis Responsible for checking the list of First aid kits in each car and prepare PR for purchase of the missing list or Exp. date list. Carry out any additional task as assigned by line Manager Assist the finance team in scanning and filling documents if necessary. Assist checking document in-out of finance team Logistic management Assist procure program supplies and ensure they meet specifications Conduct sourcing to locate suppliers and goods and request quotations as required Assist program staff in completing the appropriate logistic tracking forms Ensure that all logistics complies with SCI policy and procedures  Assist the admin coordinator in maintaining program asset list Ensure all program vehicles are maintained Identify potential new sources of supplies QUALIFICATIONS AND EXPERIENCE Bachelor’s degree in Administration or similar field;  Interested in administrative positions; Good written and spoken English skills; Outstanding Lao written skills; Good IT skills in general MS Office software; Demonstrated ability to work independently and in timely manner; Willingness to work long hours during peak work times;  Highly confidential and pleasant character and willingness to serve staf f. Timeline:  6 Months from start date. The Organisation We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.   We are working towards three breakthroughs in how the world treats children by 2030: No child dies from preventable causes before their 5th birthday  All children learn from a quality basic education and that, Violence against children is no longer tolerated  We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.  Application Information: Interested candidates please submit your CV and relevant references including and a copy of your ID card (To HR Department  [email protected] ) Please indicate the position you apply on email subject. Closing date for applica

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