Community Facilitator Consultant for Simulation

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Terms of Reference: “Community Facilitator Consultant for Simulation” 1. Background  People in Need (PIN) is an international non-profit organization working in humanitarian assistance, disaster risk reduction, climate resilience, and sustainable development across more than 30 countries. In 2024, PIN piloted an Early Warning System (EWS) project in Lao PDR, successfully installing water-level monitoring sensors in flood-prone communities across Champasak, Saravane, and Attapeu Provinces. The pilot demonstrated the effectiveness of PIN's hydrological monitoring network and early warning system in supporting timely flood preparedness and response. Building on these achievements, PIN is scaling up the Early Warning System to 33 high-risk districts across 9 provinces in Lao PDR. While technical systems are being strengthened, many communities continue to face challenges in understanding warning messages, responding appropriately to alerts, and implementing timely preparedness measures. To improve community readiness and strengthen local response capacities, PIN will conduct two community flood simulation exercises in Luang Prabang Province and Xayaburi Province. The simulations will involve community members, village authorities, and relevant government departments to test and strengthen flood preparedness and response procedures. PIN seeks to engage a qualified Community Flood Simulation Facilitator Consultant to design and facilitate the simulation exercises and support community engagement throughout the activity. 2. Objective of the Assignment The overall objective of this consultancy is to facilitate a community-based flood simulation exercise that strengthens understanding of flood early warning messages and promotes timely preparedness and response actions among community members. Improve community understanding of flood warning messages and alert procedures. Test community preparedness and response mechanisms during a simulated flood event. Strengthen coordination between communities, village authorities, and government stakeholders. Promote inclusive preparedness measures that consider women, children, elderly persons, persons with disabilities, and other vulnerable groups. Identify strengths, gaps, and lessons learned for future Early Warning System implementation. 3. Target Participants Each simulation exercise will involve approximately 70–100 participants, including: Community members from target villages. Village leaders and Village Disaster Management Committees. Women, elderly persons, persons with disabilities, and other vulnerable groups. District and Provincial authorities. Representatives from relevant departments, including: Department of Meteorology and Hydrology (DMH) Provincial Agriculture and Environment (PAE) District Agriculture and Environment (DAE) Provincial and District Disaster Management Committees 4. Scope of Work Task 1: Preparation and Coordination The consultant shall: Participate in planning meetings with PIN and relevant stakeholders. Review project materials and simulation objectives. Develop a detailed simulation agenda and facilitation plan. Prepare simulation scenarios, instructions, and participant engagement activities. Ensure activities are inclusive and accessible to vulnerable groups. Task 2: Facilitation of Community Flood Simulation The consultant shall facilitate the simulation exercise, including: Introduction and briefing of participants. Simulation of flood warning dissemination. Community interpretation of warning messages. Household preparedness and decision-making activities. Evacuation exercises to designated safe locations or alternative safe areas identified by the community. Activities focused on the identification, assistance, and  protection of vulnerable groups. Community reflection and debriefing sessions. Documentation of observations and participant feedback. The simulation exercises should emphasize practical learning, participation, and behavioral change rather than classroom-style training. Task 3: Documentation and Reporting The consultant shall: Document key observations during the exercise. Collect participant information and feedback. Identify good practices, challenges, and lessons learned. Prepare and submit a final activity report.  5. Deliverables & Timeline Deliverable 1: Simulation Facilitation Package Submitted before the simulation exercise and including: Detailed agenda. Facilitation methodology. Simulation scenario. List of required materials and logistics.   Deliverable 2: Conduct of Simulation Exercise Successful facilitation of two community flood simulation exercises, one in Luang Prabang Province and one in Xayaburi Province. Deliverable 3: Activity Report Submitted within two (2) working days after completion of each simulation exercise. The report shall include: Executive Summary Activity Overview Participant Statistics Description of Simulation Activities Assessment of Commu

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