Document Management Intern

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Job Advertisement VA no.2025-11   HELVETAS Laos is a development organization operating in Laos since 2001. Our vision is a just world in which all men and women determine the course of their lives in dignity and security, using environmental resources in a sustainable manner. Job title Document Management Intern Project Program Office Location Vientiane, Laos Duration of contract 01 July 2026 – December 2026 Date of entry 1 July 2026 Tasks Key Responsibilities: 1. Document Organization & Filing System Organize and arrange documents in the new storage room in a structured and logical manner Assist in managing a standardized filing system for both hard copy and digital documents Ensure proper labeling and categorization of files and folders for easy access   2. Document Inventory & Record Management Collect, review, and consolidate existing physical and electronic documents Create, update, and maintain a comprehensive document inventory (Excel) Update financial records and documents from 2015 to 2024 Identify missing, duplicate, or outdated records and take appropriate action   3. Archiving & Retention Management Identify, review, and manage financial documents older than 10 years in accordance with retention and disposal policies Assist in proper archiving (physical and/or digital) or secure disposal methods   4. Digitization & Automation Assist in scanning and digitizing physical documents into organized digital formats (SharePoint)  Ensure scanned files are clearly named and stored systematically according to the instructions. Profile/ Qualification Pursuing or completing an undergraduate degree in finance or Accounting or other relevant fields such as Economics, Business Administration  Digitized archive of key documents with proper structure and naming, clear and easy to understand Create a filing system with clear and easy to find for both hard and soft copies Familiarity with scanning and document digitization processes on SharePoint is an advantage Quick learner, Strong organizational and attention-to-detail skills Lao and English (intermediate) Basic knowledge of Microsoft Excel and Microsoft Word (or database tools) How to apply: To apply please fill in your information on the link here:  https://forms.gle/sdcNySfj292UTaRF6   Deadline for application 25 th June 2026 Indication/Remarks   Detailed job description can be made available on request to email address [email protected]   Only shortlisted candidates will be invited for an interview.  Attractive salary and benefit package for the right candidate as per the HELVETAS Laos, Policies and Procedures HELVETAS is a gender, culture, race, creed, political and religion neutral organization, promoting inclusion and tolerance, respect and fair treatment for and between all employees, partners, contributors, participants and beneficiaries.  Women candidates are particularly encouraged to apply.

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