Finance & Awards Manager

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The role  We are currently lo oking for  Finance & Awards Manager based in  Vientiane Capital. Role Purpose                      In collaboration with and under the supervision of the Finance Director and Chief of Party – Strengthening Climate Resilience of the Lao PDR Health System, to ensure that the financial policies and procedures, control, and system are followed/implemented properly in accordance with Save the Children, GCF regulations, and government laws. Support management to assure that effective financial control and mechanisms are in place and work well to safeguard the financial assets as well as the reputation/ profile of SC in Laos. In consultation with COP and the Manager-AWARDS to ensure all sub-grants are well managed, as well as the donor compliance is well followed and conduct financial reviews, coordinate audits as needed as well as build capacity for SCI staff and partners on all matters related to financial management particularly in control and compliance. In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly. KEY AREAS OF ACCOUNTABILITY:  Ensure they fully understand the provisions of the Child Safeguarding Policy, the Code of Conduct and Local/Country Procedures. Conduct themselves in accordance with the rules of the Child Safeguarding Policy, in their personal and professional lives – which includes reporting suspicions of child abuse.   Key responsibilities: Financial Accounting Ensure the verification of all project advance/Payment expenses as per the Scheme of Delegation (SoD) being processed on time and in line with SCI and GCF financial requirements. Ensure the partner and consultant payment requests are processed on time. Strictly follow the SCI financial calendar, ensuring that all needed expenses in the period are posted to the Financial Management System (FMS) before soft close, leaving the time between soft and hard close only for reviewing, checking, and making necessary reallocations. Notify Awards’ ending date (including the match funding SOF’s) to relevant staff members beforehand to ensure payment/expenses of those awards are submitted to the finance team in due time. Ensure expenses of awards closed in the period are posted in due time. Ensure the cash book is updated and bank reconciliations are performed in due time before the month-end date, and petty cash is counted and reconciled. Ensure advances, receivables, and payables for GCF are clear in due time in line with SCI procedures. Follow up with the finance visit planning to make the planning feasible and efficient. Ensure periodical finance visits to partners are conducted in due time and ensure compliance is well followed by partners. Verify partners’ financial reports and partners’ advances as per Scheme of Delegation. Maintain a comprehensive filing system of finance records for easy access when necessary. Map all the donor compliances to mitigate disallowance risks.   Budgeting, Reporting, and BvA Preparation Ensure the budget is loaded to the Agresso in due time for all SoFs. Ensure GCF Award is mapped with CAM DEA in the Agresso. Ensure SOF loader budgets are phased in due time for the purpose of monitoring budget against actual and for forecast and Country Annual Plan (CAP); Ensure inputs are provided in due time to the Master Budget (1st forecast, 2nd forecast, CAP); Ensure BvA is sent to BHs, and the donor financial report is sent Award team on a timely basis with a due alert on the likely under/overspending. Lead the BvA review meeting and keep minutes as appropriate. Prepare donor budget in coordination with AWARDS and share timely.  Ensure partner budgets and expenditures are in line with PAA, and reports are submitted on time. Ensure that the government co-financing report is tracked and submitted on time.  Review and ensure with all budget holders, all expenses account-based on SOF and Activity code are reconciled and well-mapped regularly.   Financial Portfolio Analysis Support Finance Director and COP in maintaining and updating the database for financial portfolio management. Support COP in analysing the financial portfolio to be able to provide relevant financial information for higher-level decision-making. Area of focus includes, but not limited to: Premises cost, per cost centre, per number of staff. staff cost and numbers of staff, for both national and international, international staff as % of staff number, number of staff by cost centre NTC staff, cost and number of staff, as % of total staff cost too. NTC, XTC cost and NTC, XTC rates.   Cash Forecast/Banking and Cash Management Ensure that cash request is prepared and submitted in due time monthly. Regular surprise cash count for field offices. Review and reconcile the petty cash

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