National Administrative and Logistics Assistant

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    Food and Agriculture Organization of the United Nations​    CALL FOR EXPRESSIONS OF INTEREST  N o  : Issued on: 29/06/2026 Deadline For Application: 16/07/2026     Job Title :     National Administrative and Logistics Assistant     Type of requisition:   NPP      Duty Station : Vientiane Capital Organizational Unit: FALAO Duration : 06 months with possibility of renewal         IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device   FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture. Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply. Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values. FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will undergo rigorous reference and background checks. All applications will be treated with the strictest confidentiality. FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.     Organizational Setting   The main aim of FAO Country Offices, headed by an FAO Representative, is to assist governments to develop policies, programmes, and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner. FAO participates in the development and implementation of field projects in the sectors of food security, agriculture, and rural development. This requires the integration within the broader framework of sustainable food and agriculture that aims at increasing production and productivity, addressing climate change, and managing natural resources; and enhance rural livelihoods.   FAO in Lao PDR is dedicated to working with the government in preventing and controlling emerging infectious and zoonotic diseases by working closely with national stakeholders in the animal production and health sector.     Reporting Lines   The National Administrative and Logistics Assistant reports directly to the AHP Country Team Leader, Lao PDR, under the operational guidance of the Operations Officer and the overall administrative and functional guidance of the FAO Representative in Lao PDR. The incumbent will closely collaborate with project staff as well as with government counterparts at national and provincial level and other implementing partners and stakeholders.   He/she acts independently in routine matters. Supervision received is focused on the quality of the work performed and provides for on-the-job learning.     Technical Focus   The National Administrative and Logistics Assistant will provide administrative, logistical, operational, and office support services to facilitate effective implementation of FAO programme and project activities in compliance with FAO administrative, financial, procurement, and operational procedures.     Tasks and responsibilities   Provide administrative and clerical support for programme and project implementation.  Draft, type, format, and file correspondence, letters, reports, meeting minutes, and other official documents.  Maintain proper filing systems, both electronic and hard copy, ensuring accurate documentation and confidentiality.  Receive, screen, and route incoming correspondence, telephone calls, and visitors appropriately.  Support photocopying, scanning, printing, binding, and distribution of documents and materials.  Monitor office supply inventory and coordinate replenishment of stationery and office consumables.  Assist in maintaining office facilities, meeting rooms, and office equipment in good working conditions.  Coordinate incoming and outgoing mail, courier services, and document dispatch.  Assist in ensuring a clean, organized, and functional office environment. Coordinate logistical arrangements for meetings, workshops, trainings, conferences, and field missions.  Arrange travel authorizations, flight bookings, accommodation, transportation, visas, and related logistics for staff, consultants, and participants.  Create vendors, Travel Authorizations (TAs), and Travel Expense Claims (TECs) in the FAO Global Resource Management System (GRMS).  Compile and verify supporting documents for payments, travel claims, workshop expen

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