Procurement and Sub-Grant Administration Senior Officer, WWF-Laos

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ADVERTISEMENT Procurement and Sub-Grant Administration Senior Officer, WWF-Laos   Position Title: Procurement and Sub-Grant Administration Senior Officer  Location:  Vientiane Capital, Laos Background The World Wide Fund for Nature (WWF) has had a presence in Laos since the late 1980s, when it contributed to some of the first biodiversity surveys that established Laos’ protected area system. The office in Laos was officially established in 2001. Today, our main office for WWF-Laos is in Vientiane Capital, with field offices in multiple provinces.    WWF-Laos works with government, civil society, the private sector and other partners to address the drivers of biodiversity loss and to move towards a greener nature-based future where the people of Laos can thrive and live in harmony with nature.   Our vision is “a vibrant and sustainable future for Laos, shaped by inclusive conservation that protects biodiversity, ensures equitable benefits, and nurtures harmony between people and the environment”. Conservation is WWF’s core work, and our programmes in Laos are implemented under four broad thematic areas: Forests, Wildlife, Freshwater and Circular Resilience. As outlined in WWF-Laos’ 2026-2030 strategic plan , we focus our conservation efforts in three main landscapes, eight priority sites and three cities. Under the Global Environment Facility (GEF) GEF-8 Integrated Program – Circular Solutions to Plastic Pollution, the Government of Lao PDR, in collaboration with WWF-Laos, is implementing a five-year project titled “Promoting Circular Solutions to Single-Use Plastic Consumption in Lao PDR.” The project aims to reduce the use of problematic single-use plastic food and beverage packaging and promote the adoption of sustainable alternatives through inclusive and circular economy approaches.  The project focuses on three key urban areas — Vientiane, Vang Vieng District, and Luang Prabang — and engages policymakers, private sector actors, consumers, and local communities through upstream and midstream interventions designed to reduce plastic pollution and improve sustainable consumption practices. In addition to GEF financing, the project is being co-funded by the French Global Environmental Facility (FFEM) to support the identification and development of potential downstream solutions and interventions. The co-executing agencies and project leads are WWF-Laos and the Department of Environment (DoE), under the Ministry of Agriculture and Environment (MAE).   The overall project seeks to support Lao PDR’s transition toward a circular economy by strengthening enabling policies, increasing the market availability and uptake of sustainable alternatives, and fostering long-term behavioral change. The project integrates principles of gender equality, disability and social inclusion (GEDSI), environmental safeguards, and adaptive management throughout implementation.  The project is recruiting for a Procurement and Sub-grants Administration Officer and will be responsible for coordinating project operational systems, procurement processes, grants administration, and general project administration to the Plastics Programme team.     Major Functions: The position will ensure that project implementation complies with WWF policies, GEF and FFEM requirements, and applicable national regulations while supporting effective coordination and oversight of co-executing partner systems and processes. The role also contributes to day-to-day operational management, logistics coordination, documentation, and administrative support to facilitate timely and efficient project delivery.    Major Duties and Responsibilities: Project Operations and Administration Support  Support day-to-day operational and administrative management of the project.  Coordinate logistics for travel, workshops, meetings, consultations, and events.  Assist in preparation and consolidation of workplans, procurement plans, implementation schedules, and tracking tools.  Maintain organized filing systems and project records, both electronic and hard copy.  Support project correspondence, documentation, meeting minutes, and internal coordination processes.  Coordinate administrative support for consultants, vendors, and partner engagements.  Assist the PMU in monitoring implementation progress, timelines, deliverables, and operational follow-up.  Maintain project asset register    Procurement Management  Lead and coordinate procurement processes in compliance with WWF procurement policies and donor requirements.  Prepare and manage RFQs, ITBs, RFPs, PRFs, bid evaluations, purchase orders, contracts, and related documentation.  Maintain procurement tracking systems and ensure procurement records are complete and audit ready.  Conduct supplier sourcing, market assessment

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